Privacy Policy

Effective Date: March 1st, 2026

This Privacy Policy describes how NW GOLF GUYS, INC (“Golf Guys,” “we,” “us,” or “our”) collects, uses, maintains, and discloses information from users (“you” or “members”) of our website and related services, including tournament participation and membership activities.

This Privacy Policy applies solely to information collected through our website and official Golf Guys events.

1. Information We Collect

We may collect the following categories of information:

Information You Provide Directly

  • Name
  • Email address
  • Phone number
  • Mailing address
  • Account login credentials
  • GHIN number or handicap information
  • Tournament registrations and participation history
  • Membership region selections

Payment information is processed securely through Braintree using hosted payment fields. We do not store full credit card numbers or payment credentials on our servers.

Information Collected Automatically

  • IP address
  • Browser type and device information
  • Usage data and interaction with our website
  • Cookies and similar tracking technologies

We use Google Analytics and Google Tag Manager to collect and analyze website usage data for performance and operational purposes.

2. How We Use Information

  • Process tournament registrations and memberships
  • Publish tournament results, standings, and rankings
  • Communicate regarding events and registrations
  • Send regional newsletters (via Mailchimp) when you opt in
  • Improve website functionality and performance
  • Maintain historical tournament and membership records
  • Comply with legal, regulatory, and accounting obligations

3. Public Information

As part of tournament participation, member names, scores, rankings, and standings may be publicly displayed on our website. Tournament results form part of the official competitive record and may remain published even if a member deletes their account.

Handicap information is not publicly displayed. Member profile details are not publicly viewable.

Event photographs may occasionally be published in connection with tournament coverage, promotional materials, or organizational communications.

4. Email Communications

We send transactional emails related to tournament registrations, confirmations, receipts, and event participation. Members who opt in to regional communications may also receive newsletters and announcements via Mailchimp. You may unsubscribe from marketing emails at any time using the unsubscribe link provided in those communications.

5. Information Sharing

We do not sell, rent, or trade personal information.

We may share information with trusted third-party service providers solely for operational purposes, including:

  • Braintree (payment processing)
  • Mailchimp (email communications)
  • Google Analytics (website analytics)
  • WP Engine (secure hosting provider)

These providers process information on our behalf and are contractually obligated to safeguard it.

6. Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Policy, including operational, competitive integrity, legal, and accounting purposes.

Even if you delete your account, certain information — including tournament participation history, results, rankings, and membership records — may be retained indefinitely to preserve the integrity of competitive records and organizational history.

Payment records are maintained by Braintree in accordance with their retention policies.

7. Data Security

We implement reasonable administrative, technical, and organizational safeguards designed to protect personal information. Our website uses SSL encryption, secure hosting infrastructure (WP Engine), and role-based access controls. However, no method of transmission over the internet or electronic storage is completely secure.

8. Children’s Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from individuals under 16. If we become aware that such information has been collected, we will take appropriate steps to remove it.

9. California Privacy Rights (CCPA)

California residents have the right to request access to personal information we collect, request deletion of certain personal information (subject to applicable exceptions), and request disclosure regarding our data collection and sharing practices.

We do not sell personal information as defined under California law.

To submit a privacy request, please contact us using the information below. We may verify your identity before fulfilling certain requests as required by law.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

11. Contact Information

If you have questions regarding this Privacy Policy or your personal information, please contact:

NW GOLF GUYS, INC
Email: info@nwgolfguys.com
Website: https://www.golfguys.com